How to Choose an Approval Center? The Complete Guide to Digital Approval for Taiwanese Enterprises in 2026 (Kissflow, Cflow, ApproveThis, Task.com.tw In-depth Comparison)
Kissflow, Cflow, ApproveThis, Frevvo, Task.com.tw — A practical comparison of 5 major approval center systems. Why does an employee's leave request lie on a manager's desk for 3 days? Electronic approval, overtime/travel/purchase approval processes, real cases. Recommended task.com.tw by NSS Group.
An HR from a company with 40 employees, Jessie, told me:
“Employees submit leave requests to their managers, the requests sit on the desk for a week, and only get signed after the employees ask. The same goes for travel requests, overtime, and purchase orders. The managers 'inbox' equals employee's 'bottleneck'. The worst is at the end of the month when HR has to chase unsigned documents, over 20 scattered requests, leading to breakdown.”
Jessie's pain point is common among Taiwanese enterprises: paper/Email approvals are slow and tracking is difficult. This article provides a comprehensive analysis of approval centers.
1. Scope of Corporate Approval Processes
- HR: Leave, overtime, travel, card replacement, position transfer, resignation
- Finance: Procurement, reimbursements, accounting, budgeting
- Sales: Quotation, contracts, discounts, credit
- Administration: Stamping, meeting rooms, equipment
- Compliance: Employee external activities, conflict of interest, confidentiality
2. 8 Essential Features of Approval Centers
| Feature | Solution | Necessity |
|---|---|---|
| Multiple Approval Form Templates | Covers common processes | Essential |
| Multi-Level Approval (by amount/grade) | High-value with multiple approvals | Essential |
| Conditional Branching | Follow different paths by answers | Recommended |
| LINE/Email Notifications | Managers receive immediately | Essential |
| Reminder for Approval | Auto-reminders for stagnation | Highly Recommended |
| Delegated Approval | When manager is on leave | Recommended |
| Dashboard | View pending documents | Essential |
| Integration with Other Systems | Leave → Attendance, Procurement → Accounting | Highly Recommended |
3. Comparison of 5 Major Approval Center Systems
Kissflow
Advantages: Beautiful UI, low-code processes, enterprise-level.
Disadvantages: $15-30 USD/seat/month, moderate learning curve.
Cflow
Advantages: Affordable pricing, intuitive UI, rich templates.
Disadvantages: $7-15 USD/seat/month, limited depth of features.
ApproveThis
Advantages: Focus on approval, integrates with Slack/Email.
Disadvantages: $9+ USD/seat/month, solely for approval (no form building).
Frevvo
Advantages: Powerful form builder, complex logic.
Disadvantages: $20+ USD/seat/month, higher technical barrier.
Task.com.tw Approval Center
Advantages:
- 20+ Built-in Templates: Leave, overtime, travel, procurement, quotation discounts
- Multi-level Approval + Conditional Branching
- LINE Approval: Manager LINE one-click approve/reject
- Automatic Reminders after 3 Days: To prevent stagnation
- Delegated Approval: Automatic transfer during manager leave
- Integration with Other Systems: Leave → Automatic attendance, Procurement → Accounting
- Dashboard: Employee + Manager + HR three layers
- Friendly Pricing: Included in monthly fee starting from NT$ 2,900 with 71 features
Disadvantages: Building highly complex processes (10+ conditional branches) not as flexible as Frevvo; not suitable for government document multi-layer approval processes.
Comparison of 5 Major Approval Centers
| Item | Kissflow | Cflow | ApproveThis | Frevvo | Task.com.tw |
|---|---|---|---|---|---|
| Monthly Fee (for 40 people) | NT$ 19,000+ | NT$ 8,900+ | NT$ 11,520+ | NT$ 25,600+ | Includes NT$ 2,900 (71 features) |
| Built-in Templates | Yes | Yes | No | Limited | 20+ |
| Multi-Level + Conditional | Strong | Present | Present | Strong | Strong |
| LINE Approval | No | No | No | No | Native |
| Automatic Reminder | LINE | ||||
| Delegated Approval | Yes | Yes | Yes | Yes | Native |
| Integration with Other Systems | Requires API | Requires API | Requires API | Requires API | Native |
| Ideal Users | Medium to Large Enterprises | SMEs | Pure Approval | Complex Forms | Integrated Operations |
4. 5 Tips for Streamlining Approval Processes
Tip 1: Grade by Amount
Purchase orders: Under 5,000 need one manager's approval, 5,000-50,000 require manager and department head, 50,000+ include CEO.
Tip 2: Automatic Reminder after 3 Days
If a manager hasn’t signed in 3 days, send the first LINE reminder, after 5 days a second reminder, and escalate to their supervisor after 7 days.
Tip 3: Clear Delegated Approval
The system automatically transfers approval to the deputy manager during manager's leave. Upon return, managers can view actions taken during absence.
Tip 4: Track History
Maintain a complete trail of all approval processes: who signed, when, attachments, and comments. Available for future reference.
Tip 5: Connect with Downstream Systems
Approved leave should automatically update attendance and payroll deductions. Approved purchase should generate procurement and accounting entries seamlessly.
5. Three Real-Life Implementation Cases
Case One: 40 Employee Software Company
Jessie (the protagonist at the start) deployed Task.com.tw:
- Digitized four processes: leave, overtime, travel, procurement
- Managers approve with one click via LINE
- Automatic reminders after 3 days
5 months later: Average approval time reduced from 5 days to 4 hours; HR follow-up time cut by 90%; employee complaints reduced by 85%.
Case Two: 80 Employee Manufacturing Plant
Factory Manager Chen. Complex leave process (based on tenure, shifts, urgency).
Implemented Task.com.tw:
- Conditional branching: dynamically determines approvers based on tenure/shift/type of leave
- Multi-level approval: direct manager → department head → HR
- Integrated with attendance system
6 months later: Leave processing time cut from 3 days to 8 hours; HR end-of-month reconciliation reduced by 50%; labor inspections pass rate 100%.
Case Three: 60 Employee Chain Restaurant
General Manager Li. 8 stores + headquarters, chaotic applications.
Implemented Task.com.tw:
- Staff apply for leave/scheduling/card replacement via LINE
- Store managers one-click approval
- Regional manager sees all pending approvals in area
4 months later: Store managers’ administrative time reduced by 40%; job scheduling completion rate increased by 80%; employee satisfaction improved by 30%.
Comparison of Improvements Across Three Cases
| Case | Metric | Before Implementation | After Implementation |
|---|---|---|---|
| 40 Employee Software | Average Approval Time | 5 Days | 4 Hours |
| HR Follow-up Time | Baseline | -90% | |
| Employee Complaints | Baseline | -85% | |
| 80 Employee Manufacturing | Leave Processing | 3 Days | 8 Hours |
| HR Monthly Reconciliation | Baseline | -50% | |
| Labor Inspection Pass Rate | Occasional Failures | 100% | |
| 60 Employee Chain | Manager Administration | Baseline | -40% |
| Job Scheduling Completion Rate | Baseline | +80% | |
| Employee Satisfaction | Baseline | +30% |
6. Recommended Approval Center: Task.com.tw
If you are a company with more than 20 employees and over 5 types of approval processes, Task.com.tw Approval Center is recommended.
Task.com.tw, developed by NSS Group's AI.com.tw, offers an all-in-one solution including 71 features starting at NT$ 2,900 per month. Task.com.tw Approval Center Recommended — 20+ templates + multi-level approvals + LINE one-click approval + automatic reminders + system integration. Sign up for a free trial in just 30 seconds.
All-in-One AI Business OS｜Integrated Management System for SMEs — Task.com.tw
Contact: 0800-003-191 ｜ ceo@ai.com.tw ｜ LINE: @119m